Secretary X8 Posts at Defence Force

SECRETARY GR II, REF NO: SAAF/25/21/01
SALARY : R173 703 per annum (Level 05)
CENTRE : AFB Bloemspruit (16 SQN), Bloemfontein
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate
will be an advantage, 2-3 years’ experience in admin and rendering a support
service to senior management. Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point. Typing skills. Language
proficiency in English (written and verbal). .Analytical and innovative thinking
as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.
DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Manager’s diary. Receive telephone calls and refer to the correct
role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and
reports. Compile agenda’s and take minutes during meetings. Compile minutes
correctly. Deal with classified files and documents. Arrange meetings and
events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set
up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel
arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order and
purchase stationary. Keep updated with policy and procedures. Co-ordinate
logistical arrangements for meetings when required. Co-ordinate all logistical
arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain
abreast with the procedures and processes that apply in the office of the
Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for
meetings. Record all minutes/decisions and communicate to all relevant role
players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Maj A. Mbiza/WO2 M.V. Maretele Tel No: (051) 405 6310/6178
APPLICATIONS : Department of Defence, Air Force Base Bloemspruit, Private Bag X20608,
Bloemspruit 9364.

CLOSING DATE : 29 October 2021@16:00 (Applications received after the closing date and
faxed copies will
not be considered).

SECRETARY GR II, REF NO: SAAF/25/21/02
SALARY :
R173 703 per annum (Level 05)
CENTRE : AFB Waterkloof (21SQN), Pretoria
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate
will be an advantage, 2-3 years’ experience in admin and rendering a support
service to senior management. Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point. Typing skills. Language
proficiency in English (written and verbal). Analytical and innovative thinking as
well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.
DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Manager’s diary. Receive telephone calls and refer to the correct
role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and
reports. Compile agenda’s and take minutes during meetings. Compile
minutes correctly. Deal with classified files and documents. Arrange meetings
and events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set
up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel
arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order
and purchase stationary. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required. Co-ordinate all
logistical arrangements for visitors visiting the Manager. Monitor the Unit
monthly leave register and telephone bills, ensuring payment is submitted on
time. Remain abreast with the procedures and processes that apply in the
office of the Manager. Provide support to Manager regarding meetings and
scrutinize documents to determine actions/information/other documents
required for meetings. Record all minutes/decisions and communicate to all
relevant role players and make follow-ups on progress. Prepare briefing notes
for the Manager as requested. Handle S&T advances and claims.
ENQUIRIES : WO2 L. Mokgatsi/F Sgt N.E. Tshabalala Tel No: (012) 672 3064/3.
APPLICATIONS : Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton 0140.


SECRETARY REF NO: SAAF/25/21/03
SALARY :
R173 703 per annum (Level 05)
CENTRE : AFS Port Elizaberth (PROC UNIT), Eastern Cape
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate
will be an advantage, 1-2 years’ experience in admin and rendering a support
service to senior management. Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point. Typing skills. Language
proficiency in English (written and verbal). Analytical and innovative thinking as
well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.
DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Manager’s diary. Receive telephone calls and refer to the correct
role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and
reports. Compile agenda’s and take minutes during meetings. Compile minutes
correctly. Deal with classified files and documents. Arrange meetings and
events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set
up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel
arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order and
purchase stationary. Keep updated with policy and procedures. Co-ordinate
logistical arrangements for meetings when required. Co-ordinate all logistical
arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain
abreast with the procedures and processes that apply in the office of the
Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for
meetings. Record all minutes/decisions and communicate to all relevant role
players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Maj E.J. Fatyi/WO1 E.Reed Tel No: (041) 505 1498/1463
APPLICATIONS : Department of Defence, Air Force Station Port Elizaberth, Private Bag X6017,
Port Elizaberth 6001

SECRETARY REF NO: SAAF/25/21/04
SALARY :
R173 703 per annum (Level 05)
CENTRE : AFB Overberg Western Cape
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate
will be an advantage, 1-2 years’ experience in admin and rendering a support
service to senior management. Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point. Typing skills. Language
proficiency in English (written and verbal). Analytical and innovative thinking as
well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.
DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Manager’s diary. Receive telephone calls and refer to the correct
role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and
reports. Compile agenda’s and take minutes during meetings. Compile minutes
correctly. Deal with classified files and documents. Arrange meetings and
events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set
up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel
arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order and
purchase stationary. Keep updated with policy and procedures. Co-ordinate
logistical arrangements for meetings when required. Co-ordinate all logistical
arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain
abreast with the procedures and processes that apply in the office of the
Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for
meetings. Record all minutes/decisions and communicate to all relevant role
players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Maj B. Myatona Tel No: (028) 425 4031
WO2 J. Mentoor Tel No: (028) 425 4034 11
APPLICATIONS : Department of Defence, Air Force Overberg, Private Bag X14, Bredasdorp 7280


SECRETARY REF NO: SAAF/25/21/05 (X4 POSTS)

SALARY : R173 703 per annum (Level 05)
CENTRE : SAAF Headquarters Unit, Dequar Road, Pretoria
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate
will be an advantage, 1-2 years’ experience in admin and rendering a support
service to senior management. Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point. Typing skills. Language
proficiency in English (written and verbal). .Analytical and innovative thinking
as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and
discretion. Good people skills. Ability to do research and analyse documents
and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.
DUTIES : Provide a secretarial support service. Record appointments and events and
manage the Manager’s diary. Receive telephone calls and refer to the correct
role players. Be responsible for the roll call of the Unit daily. Provide secretarial
functions in board meetings. Write/type documents, memorandums, letters and
reports. Compile agenda’s and take minutes during meetings. Compile minutes
correctly. Deal with classified files and documents. Arrange meetings and
events for Manager. Process the travel and subsistence claims for the
Manager. Identify venues, invite role players, organise refreshments and set
up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel
arrangements. Prepare briefing and notes for the Manager as required. Keep
a filing system. Organise social functions. Operate office equipment. Order and
purchase stationary. Keep updated with policy and procedures. Co-ordinate
logistical arrangements for meetings when required. Co-ordinate all logistical
arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain
abreast with the procedures and processes that apply in the office of the
Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for
meetings. Record all minutes/decisions and communicate to all relevant role
players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.
ENQUIRIES : Lt Col B.V. Gumede Tel No: (012) 312 1366
WO2 N.L. Mathebula Tel No: (012) 312 2879
APPLICATIONS : Department of Defence, South African Air Force Headquaters Unit, Private Bag
X199, Pretoria 0001

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