REF NO: DSBD/17-18/20-21 (X2 POSTS)
SALARY : R208 584 per annum
CENTRE : Pretoria
REQUIREMENTS : N6 in Office Management. A minimum of 1 – 2 years’ administrative
experience in the public / private sector environment. Computer Literacy
(MS Office Packages). Drivers licence would be an added advantage.
Possess the following skills: organisational, negotiating, presentation,
financial management, listening, and professionalism.
DUTIES : Provide meeting support service to the department which includes but not
limited to: Annual meeting schedules, invitations, Attendance Register,
etc; Venue arrangements (includes refreshment); Drafting and circulating
agenda items; Consolidating and circulating meeting packs (hardcopy /
electronic); Taking minutes and circulating the minutes for input and
approval. Provide an administrative support service to the department:
Manage document flow (Incoming and Outgoing registers, document
tracking etc.); Database management (capturing); Scan and copy
documents; Provide logistical support and financial support services to the
department: Procurement of goods and services (includes venue and
catering for meetings, workshops and strategic planning sessions);
Manage Petty Cash; Travel Arrangements; Order Stationery; Submit
monthly budget inputs and expenditure statements as per PFMA
requirements for the unit. Information Management: Consolidate weekly,
monthly, and quarterly reports for business units; Collect and coordinate
submission of leave forms to HR for business units; Filing in line with the
Department’s approved file plan. Communicate with staff, service
providers and all relevant stakeholders: Draft general correspondence
such as response letters, emails, status reports, formal presentations and
submissions; Give advice on procedural and technical related matters in
respect of policies and strategies to ensure compliance.
ENQUIRIES : The Recruitment Office, Tel No: (012) 394 1440 / 5286 / 3097
APPLICATIONS : Applications can be submitted by email to: recruitment@dsbd.gov.za by
quoting the relevant reference number provided on the subject line.
CLOSING DATE : 27 November 2020 at 16h00. Applications received after the closing date
will not be considered.
NOTE : Applications must quote the relevant reference number and consist of: A
fully completed and signed Z83 form; a recent comprehensive CV;
contactable referees (telephone numbers and email addresses must be
indicated); copies of qualifications (if available, or may be requested at a
later stage) and ID document. Foreign qualifications must be
accompanied by an evaluation certificate from the South African
Qualifications Authority (SAQA). All non-SA citizens must attach a
certified copy of proof of permanent residence in South Africa. All
shortlisted candidates for SMS posts will be subjected to (1) a technical
exercise, (2) a generic managerial competency assessment. A technical
exercise and/or Competency assessment may also form part of the
selection process for MMS positions and below. Personnel suitability
checks will be done during the selection process. Applicants could be
required to provide consent for access to their social media accounts.
Correspondence will be limited to shortlisted candidates only. If you have
not been contacted within 3 months of the closing date of this
advertisement, please accept that your application was unsuccessful.
Department of Small Business Development is committed to the pursuit
of diversity and redress. Candidates whose appointment will promote
representivity in terms of race, disability and gender will receive
preference (as per EE Plan). The successful candidate will be required to
sign a performance agreement within 3 months of appointment, as well as
completing a financial interest’s declaration form within one month of
appointment and annually thereafter. The Department reserves the rights
not to fill or withdraw any advertised post.